Job Vacancy: WORK AS ADMIN SECRETARY

ADMIN SECRETARY urgently needed.

Job Description:

• Take notes and dictation from the boss for drafting the correspondence or executing the work. She can either record the dictation and transcribe it later or write it down.
• Will have to keep a record of appointments and ensure that each one is conducted smoothly and on time.
• Follow up for attendance, venue booking, arranging notepads, pencils, water bottles, glasses, etc. are also the duties of a secretary.
• Handling difficult situations without any assistance is one of the prime duties of a secretary.
• A secretary might face managerial or administration problems; she has to sort them out on her own without the interference of the senior management.

Requirements:

• Minimum Qualification - BSc/HND.

2,

Job Description:

• Successful candidate will help keep the firm running smoothly by performing mainly administrative and clerical tasks and also enhance effectiveness by providing information management support.
• The Secretary will be involved with the coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks and, in some cases, oversee and supervise the work of junior staff.

Responsibilities:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintains technical knowledge by attending educational workshops; reading secretarial publications.
• Contributes to team effort by accomplishing related results as needed.

Qualifications:

• A degree in English, business, IT, languages, information science, administration or management will be beneficial.
• Previous office or commercial work experience can also be helpful.

Key Skills:

• Interpersonal skills.
• Organization skills.
• Assertiveness.
• Time management.
• Decision making and problem solving skills.
• Communication skills.

An interested applicant should send Cv's to
4tressrockservices@gmail.com, wantjob@gmail.com On or before 14 September, 2016.